Proper submission of invoices greatly reduces unwanted complications and speeds the processing time for invoice payment. We strongly encourage service providers to follow the below invoice procedures.
Invoice Address Line
Goldin Management is a third party property management company. We act as an agent for our clients in procuring services and coordinating the payment of our client’s financial obligations. We never procure products or services for our clients in our name. As such, invoices must be billed and addressed to the building which received the services, not to Goldin Management. Invoices must be addressed as follows:
(Client's Name or Address) c/o Goldin Management 25 8th Avenue Brooklyn, NY 11217
Invoices should be submitted on company invoice letterhead and include the following information:
A unique invoice number;
Company name the check is payable to;
Address to send the check to;
The building for which the work was done (see Invoice Address Line section above);
Applicable policy or account number; and last but not least
A detailed work description disclosing hourly rates for labor and cost of materials when applicable.
Goldin Management operates a modern and increasingly paperless office. As such, all invoices should be sent by e-mail to email@example.com attachments—do not send your invoice in the body of the e-mail. This e-mail address is reserved for invoices only. E-mails sent for other purposes to this address will not be read. When submitting multiple invoices at the same time you may send them in a single e-mail and compile each invoice with the same number of pages into a single attachment (for example, if you have three single page invoices and three two pages invoices, send a single e-mail with one attachment containing all the single page invoices and one attachment containing all the two page invoices). Invoices may be sent in pdf, tiff or jpeg formats—no other formats will be accepted. Invoices sent by e-mail receive the best processing time in our system.
Only send invoices as attachments to an e-mail and do not place invoices in the body of the e-mail;
If e-mailing multiple invoices at the same time you may send a single e-mail with each invoice containing the same number of pages compiled into a single attachment; and
Invoices must be sent in pdf, tiff or jpeg files only.
If you are unable to submit your invoices by e-mail, invoices may also be sent by fax to (718) 618-4190. This fax number is designated for invoices only—faxes sent to this number for other purposes will not be read. Do not include a cover page in a fax. Only send invoices with the same number of pages in a single fax transmission—submit invoices with a different number of pages in separate fax transmissions (for example, if you have three single page invoices and three two page invoices, send one fax containing all the single page invoices and a second fax containing all the two page invoices). Invoices sent by fax receive the second best processing time in our system.
Effective immediately, invoices which cannot be sent by email and must be sent by fax should be sent to our designated accounts payable fax number (718) 618-4190. As of January 1, 2013, invoices sent to the general fax line will not be processed.
Sending an invoice by fax? Let's recap:
Our designated invoice fax is (718) 618-4190. Do not send anything else to this fax number;
If sending multiple invoices, only send invoices with the same number of pages in a single fax; and
Do not fax invoices with a cover letter.
Mail or Hand Delivery
While we strongly encourage all invoices are sent by e-mail, we do still accept invoices the old fashioned way, by mail or hand delivery. However, due to the inefficiencies of handling paper, invoices sent by mail or hand delivery receive the slowest processing speed.
Invoice Submission Final Tip
Never make multiple submissions of the same invoice through multiple means (e.g. sending an invoice by e-mail and fax). Also, do not send in both statements and invoices.
Noncompliance with any of the policies referenced in this web page may delay payment or even cause an invoice to be returned.
GOLDIN MANAGEMENT, INC. 25 8th Avenue, Brooklyn, NY 11217 Telephone: (718) 230-2600 Fax: (718) 230-4268